The Benevia Poultry Proven Process
From discovery to confident, sustainable adoption. A clear, no-obligation evaluation process followed by a phased implementation with defined milestones and long-term support.
What the whole process looks like
The process gives qualified poultry organizations a practical way to evaluate the platform before committing to implementation. It combines a focused 60-day sandbox with a clearly scoped rollout and a defined transition to ongoing support.
Discover
30-minute demo
Validate
Fit and timing
Experience
60-day sandbox
Decide
Scope and quote
Implement
Phased rollout
Succeed
Adoption and support
Evaluate with context
Review relevant workflows using standard configuration, sample data, and a representative subset of your data.
Commit with clarity
See the implementation scope, pricing, responsibilities, milestones, and assumptions before signing.
Adopt with confidence
Transition to ongoing support only after in-scope spreadsheets and processes are replaced and routine double entry ends.
Evaluation: from discovery to an informed decision
The first four stages establish fit, focus the evaluation, and give your team the information needed to choose the right next step.
Discover — 30-Minute Discovery and Demo
We begin by learning how your operation works today and demonstrating the Benevia capabilities most relevant to your needs.
- Review current spreadsheets, systems, workflows, pain points, and desired outcomes.
- Discuss timing, stakeholders, decision process, and preliminary budget expectations.
- Agree on the most useful next step.
Outcome: A shared understanding of the opportunity and whether additional evaluation is appropriate.
Validate — Confirm Fit and Readiness
A sandbox is reserved for qualified opportunities so both teams invest time where there is a realistic path to implementation.
- Preliminary implementation and subscription estimates have been reviewed and approved.
- Your team is prepared to begin implementation within the next couple of months.
- Appropriate decision-makers and project participants are involved.
- Evaluation goals and the intended customer-data subset are defined.
Outcome: A documented sandbox plan, evaluation timeline, and clear readiness decision.
Experience — 60-Day Evaluation Sandbox
The sandbox is a focused evaluation environment — not a production-ready implementation.
- Typically includes standard configuration, sample data, a limited subset of your data, and selected representative workflows.
- Includes access instructions and a guided walkthrough.
- Standard access is 60 days.
- Pre-contract customization is limited; extensive development, complex integrations, full historical imports, and broad training occur after signing.
Outcome: Enough context to evaluate Benevia against the agreed business needs.
Decide — Scope, Plan, and Quote
You receive a decision package that connects the evaluation findings to a practical implementation plan.
- Implementation Scope, project phases, estimated schedule, responsibilities, assumptions, and exclusions.
- Implementation and subscription pricing, including Sandbox Setup, Research, and Design.
- Delivery, assessment, and payment milestones.
Outcome: Proceed by signing the Implementation Scope, pause until timing improves, or decline with no payment due.
Proceed
Sign the Implementation Scope. The first payment becomes due and project scheduling begins.
Pause
Preserve the evaluation findings and revisit the opportunity at an agreed time.
Do not proceed
No payment is due. Sandbox access may be deactivated at the end of the evaluation period.
Implementation: a phased, controlled rollout
When the Implementation Scope is signed, the work moves through five defined phases with clear deliverables, responsibilities, checkpoints, and payment milestones.
Data Setup and Import
Prepare a reliable data foundation. Confirm data sources, map fields, prepare and import the agreed data, and validate completeness and accuracy.
Completion signal: The agreed initial data is available and validated for the next phase.
Configuration and Development Complete
Build the scoped solution. Complete approved configuration, workflows, reports, custom development, integrations, internal testing, and blocking-defect resolution.
Completion signal: Scoped functionality is ready for customer training and validation.
Role-Based Training
Prepare each user group for its responsibilities. Train administrators, managers, supervisors, and operational users using the workflows each role will perform.
Completion signal: Required users can complete their intended work and remaining training needs are documented.
Go/No-Go Checkpoint
Make a deliberate launch decision. Review data, workflows, user readiness, unresolved issues, support coverage, launch timing, and contingency plans.
Completion signal: The client and Benevia choose Go, Conditional Go, or No-Go.
Go-Live and Transition Validation
Move into production and retire previous methods. Begin production use, monitor critical workflows, resolve priority issues, and temporarily compare selected Benevia outputs with previous records.
Completion signal: Production workflows are stable, in-scope spreadsheets and processes are retired, and routine double entry has ended.
Your Benevia implementation team
- Product Manager
- Implementation Consultant
- Sales Contact
- Additional specialists based on the signed scope
Your customer project team
- Executive sponsor or decision-maker
- Customer project owner
- Operational subject-matter experts and users
- Technical or data contacts, as required
Each phase is managed through defined deliverables, customer and Benevia responsibilities, completion criteria, assessment checkpoints, and payment milestones when applicable.
Success: adoption, handoff, and long-term support
The project is not complete simply because the system is available. Success means the intended work has moved into Benevia and the previous methods can be retired.
Fully implemented
- All in-scope spreadsheets have been replaced.
- All in-scope previous processes have been replaced.
- Required users have been trained.
- Core workflows and required data are maintained in Benevia.
- The customer is no longer routinely relying on the replaced systems or methods.
Using Benevia effectively
- Normal daily work is completed in Benevia.
- Routine double entry has ended.
- Users are not relying on replaced spreadsheets or processes.
- Managers can obtain the needed operational information from Benevia.
- Routine activities no longer require implementation-team intervention.
Jointly approved handoff
The client and Benevia Sales Contact jointly approve the transition to the Account Manager and first-line support contact.
The receiving team is briefed on the business objectives, final scope, configuration and data setup, training and adoption status, outstanding non-critical items, enhancement requests, support procedures, and recommended next steps.
After handoff, Account Management focuses on adoption and long-term value, while first-line support manages issue intake, triage, and resolution coordination.
The questions people ask first
Is the sandbox free?
There is no payment due if you decide not to proceed. When you move forward, the proposal includes Sandbox Setup, Research, and Design.
Can the sandbox be customized?
Limited configuration and data preparation may be completed for the agreed evaluation objectives. Extensive customization begins after the Implementation Scope is signed.
Can sandbox access be extended?
The standard evaluation period is 60 days. Any extension requires Benevia approval.
When does the first payment become due?
The first payment becomes due when the Implementation Scope is signed.
How long does implementation take?
The schedule depends on scope, customer readiness, data quality, development requirements, and participant availability. The estimated schedule is documented in the Implementation Scope.
What happens after implementation?
Once the client and Sales Contact approve the handoff, the Account Manager and first-line support contact become the primary ongoing resources.
No obligation during evaluation. Defined milestones during implementation. Dedicated support after adoption.
Schedule a 30-Minute Discovery and Demo